FAQ

Frequently asked questions

Answers to the questions we hear most about catering, AV production, rentals, bookings and service areas.

FAQ

WeimarEvents

What is WeimarEvents?

It's the group that brings together four event companies from Huelva, Spain: El Perro Verde (catering), VSET Media (audiovisual production), La Mirta en casa (take-away and EventoBox boxes) and Your Event Project (event rentals). Together they cover everything an event needs, with one point of contact.

Can I hire just one of the companies?

Yes. Each company also works on its own. The group adds value when you need two or more services: one quote and one person coordinating everything.

Where do you work?

In Huelva and Seville, city and province, and in the Algarve. For large-scale events of 1,000 attendees or more, we cover the whole Iberian Peninsula.

How far in advance should I book?

For catering, at least two weeks. For AV productions and large events, the earlier the better to secure equipment and date.

Do you work with public bodies?

Yes. We work under public procurement rules with e-invoicing, and send the administrative documentation with the offer.

How do you handle allergies and intolerances?

We collect dietary requirements in writing before the event and adapt the menu. There is always a full vegetarian and vegan option.

Do you work in English?

Yes. We work in English and Spanish, including for events in the Algarve.

How many staff do you bring for a break of 200 people?

It depends on the length of the break and the space. We state it in the proposal, together with the number of service points, so queues don't form.

Can you work in a venue without a kitchen?

Yes. We bring everything we need and send you in advance the list of what we need from the venue.

What if the headcount changes?

We adjust the service. Tell us as early as possible and we will confirm the new plan.

Can you invoice the parent company?

Yes. Send us the billing details you need and we will prepare the quote that way from the start.

Do you have liability insurance?

Yes. We can send the certificate with the proposal if you need it for supplier registration.

How far in advance should we book?

For catering, at least two weeks. If the event includes AV production, the earlier the better.

Do you work under minor contracts?

Yes. Most institutional events fit a minor contract, and we prepare the offer in the format the file requires.

Do you invoice electronically?

Yes, with the file reference and the breakdown you specify.

What do you need from the venue for a broadcast?

A sound feed from the room and a broadband internet connection if the event is streamed. We list it in the proposal.

Is video editing included?

Live production does not include post-editing. If you need it, we quote it separately.

Does the per-guest price include drinks?

The quote spells it out: which drinks are included with the banquet and which are extra, such as an open bar by the hour.

Can you work at the venue we have already booked?

Yes. If we are not on the venue's supplier list, we contact them to coordinate set-up, kitchen and timings.

Do you cater weddings in Portugal?

Yes, in the Algarve. We work in English and Spanish.

How far in advance should I order?

At least 5 working days in advance. The current minimum order is €175 + VAT.

Where do you deliver?

We currently deliver within Huelva city. If your event is elsewhere, ask us and we will look into it.

Planning an event?

Tell us the date, venue and headcount and we'll send you a complete proposal.

Tell us about your event